Apostille in Ukraine, Ukrainian documents requesting legalization
Nota Bene Agency offers the following:
- Apostille on Ukrainian documents in Kyiv;
- Obtaining duplicates and subsequent legalization(apostille at the Ministry of Foreign Affairs, the Ministry of Justice, or the Ministry of Education of Ukraine);
- Consular legalization (for countries that have not signed the Apostille Convention);
- Notary services in Ukraine;
- Notarized translations in Ukraine;
- Obtaining a non-conviction certificate in Ukraine.
There is no need for you to visit our Warsaw or Gdansk offices, let alone travel all the way to Ukraine — we aim to make the entire procedure as convenient as it gets:
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- Contact us by phone in Warsaw + 48 660 403 263 (including messengers — Telegram, Viber, WhatsApp), via email [email protected], or in Gdansk +48 696 469 083 (including messengers — Telegram, Viber, WhatsApp), via email [email protected] outline your request, and send a scan of the document that needs to be apostilled in Ukraine. Our managers speak Ukrainian, Polish, Belarusian, Russian, English, and German.
- We will confirm whether your order can be fulfilled, and have your approval of the fee, and tentative deadline.
- Documents that need to be apostilled can be brought to one of our Polish offices in Warsaw or Gdansk. If you live in another city, documents can be sent by any courier service to the same address. Along with the documents, be sure to enclose a photocopy of your passport (or the passport of the person whose documents will be requested or legalized in Ukraine), and also please indicate your contact details.
- Make a down payment of the amount agreed with the manager.
Bank account details:
NB StellarGroup sp. zo.o.
Ul. Grzybowska, 88
00-844 Warsaw, Poland
NIP: 7011 079 138
Konto w PLN: PL45 2490 0005 0000 4530 4365 6741
Alior Bank S.A., SWIFT: ALBPPLPW
5. Nota Bene specialists in Warsaw and Kyiv will complete the necessary steps to fulfill your order — they will send documents to Ukraine, receive non-conviction certificates, request duplicate birth certificates, archive transcripts, court rulings, etc. Where necessary, they will have them notarized, perform consular legalization or have an apostille stamp affixed at the Ministry of Foreign Affairs, the Ministry of Justice, or the Ministry of Education.
6. Our specialists will then transfer the ordered documents back to our Polish office. We will send you a message that the work has been completed, attach a photo of the required documents, and perform their sworn translation into Polish in consultation with you.
7. You will need to pay the rest of the amount and collect your order. You can pick it up in person at our office in Warsaw. We can also send your documents to your address as agreed with you (usually via an InPost Paczkomat).
Please note that we have insured our professional liability and business reputation for PLN 200,000, so in the unlikely case, we lose or damage your documents you will be entitled to compensation for both material and moral damage.
Fees and terms of requesting documents in Ukraine (obtaining certificates and duplicates)
The service fee consists of several components and depends on the client’s needs. Below are the standard basic rates that you can use to calculate the cost of your order:
| Service | Authority | Time | Fees for individuals |
| Obtaining a non-conviction certificate | Ministry of Internal Affairs of Ukraine | 14–20 business days + delivery time | PLN 400 + postage |
| Obtaining duplicates of court rulings throughout Ukraine without a power of attorney | Courts | 30–40 business days + delivery time | PLN 720 + postage |
| Obtaining archive transcripts throughout Ukraine without a power of attorney | archive |
30–40 business days + delivery time |
PLN 720 + postage |
| Certification of documents at the regional archive | archive | 25–35 business days | PLN 390 |
Apostille in Ukraine — fees and time
| № | Apostille service | Authority | Time | Fees for individuals |
| 1. | Documents issued by civil registry offices: certificates, statements (excerpts from registers) of birth, marriage, change of surname, divorce, death, etc |
Civil registry office, Ministry of Justice of Ukraine, Ministry of Foreign Affairs (certificate of the Ministry of Internal Affairs, a certificate issued at the place of residence, etc.) |
15–20 business days + delivery time |
PLN 400 + postage |
| 2. | Notarial, judicial and other documents: statement, power of attorney, notarized translation and copy, court ruling, etc. |
Civil registry office, Ministry of Justice of Ukraine |
15–20 business days + delivery time |
PLN 400 + postage |
| 3. | Education documents: certificate and enclosure, diploma and enclosure, certificate (new version) | Ministry of Education and Science of Ukraine | 15–20 business days + delivery time |
PLN 500 + postage |
| 4. | Education documents: certificate, diploma, certificate (old version), academic record, academic program | Ministry of Education and Science of Ukraine | 30–40 business days + delivery time |
PLN 600 + postage |
| 5. | Obtaining a stamp of the regional department of justice for further apostille |
Central Department of Justice (and other regions of Ukraine) |
15–20 days |
PLN 400 + postage |
Apostille for legal entities
| № | Apostille service | Authority | Time | Fees for legal entities |
| 1. | Notarial documents of legal entities: the power of attorney, statement, notarized copy, etc. | Ministry of Justice of Ukraine | 15-20 business days + delivery time |
PLN 400 + postage |
| 2. | Registration and other documents: certificate of state registration, statistics certificate, tax certificate, license, patent, and other documents | Ministry of Justice of Ukraine | 15-20 business days + delivery time |
PLN 400 + postage |
| 3. | Court documents: court rulings and other legal documents |
Ministry of Justice of Ukraine. Civil registry office |
15-20 business days + delivery time |
PLN 400 + postage |
Fees for consular legalization in Ukraine
| № | Consular legalization service | Fee |
| 1. | Consular legalization at the Ministry of Justice of Ukraine |
PLN 400 + postage |
| 2. | Consular legalization at the Ministry of Foreign Affairs of Ukraine |
PLN 600 + postage |
| 3. | Legalization at the consulate of a respective country | from PLN 600 + consular fee |
Notarized translations in Ukraine
| Albanian | from PLN 250 |
| Armenian | from PLN 190 |
| Azerbaijani | from PLN 190 |
| Belarusian | from PLN 120 |
| Bulgarian | from PLN 120 |
| Chinese | from PLN 190 |
| Croatian | from PLN 150 |
| Czech | from PLN 140 |
| Danish | from PLN 200 |
| Dutch | from PLN 120 |
| English | PLN 100 |
| Estonian | from PLN 200 |
| Finnish | from PLN 300 |
| French | from PLN 110 |
| Georgian | from PLN 150 |
| German | from PLN 110 |
| Greek | from PLN 190 |
| Hebrew | from PLN 220 |
| Hungarian | from PLN 160 |
| Indonesian | from PLN 350 |
| Italian | from PLN 110 |
| Japanese | from PLN 190 |
| Kazakh | from PLN 200 |
| Korean | from PLN 190 |
| Kyrgyz | from PLN 200 |
| Latvian | from PLN 150 |
| Lithuanian | from PLN 150 |
| Macedonian | from PLN 250 |
| Norwegian | from PLN 200 |
| Persian (Farsi) | from PLN 250 |
| Polish | from PLN 110 |
| Portuguese | from PLN 120 |
| Romanian (Moldovan) | from PLN 130 |
| Russian | PLN 100 |
| Serbian | from PLN 150 |
| Slovak | from PLN 140 |
| Slovenian | from PLN 150 |
| Spanish | from PLN 110 |
| Swedish | from PLN 200 |
| Tajik | from PLN 220 |
| Turkish | from PLN 190 |
| Turkmen | from PLN 200 |
| Ukrainian | PLN 100 |
| Uzbek | from PLN 200 |
| Vietnamese | from PLN 190 |
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