Looking for sworn document translation in Warsaw? Look no further

Almost any foreigner who comes to Poland seeking temporary or permanent residence in order to work, study, get married, or do business, as well visitors who are required to submit documents to the Polish authorities will have to have a sworn translation of their personal or corporate documents.

They normally refer to this sort of translation as “notarized” in the CIS, and the way it is performed is fundamentally different — a notary certifies a translation performed by a linguist that is known to them. Therefore, people tend to enter not only the most relevant “sworn translations” query in the search bar, but also a variety of alternative yet only partially correct search words, such as “certified translation” (which is in fact a translation sealed by a respective translation supplier), “notarized translation”, “official translation”, “translation with a round seal”, “verified translation”, “translation by an official translator”, etc.

sworn or certified translation is a translation of a document done by an official sworn translator.

 A sworn translator in Warsaw (and across Poland) is a translator who is on a special list of the Ministry of Justice of the Republic of Poland and has a unique number. In order to become a sworn translator in Poland, a linguist needs to not only have a relevant degree and thorough knowledge of the law language, but also pass an intricate exam at the Ministry of Justice. Translators then swear an oath, hence the name.

Sworn translators are essentially notaries working in their specific niche — they translate documents from one language into another. However, this status comes with the price tag of responsibility. Documents certified by a sworn translator are used at all government bodies, courts, ministries, tax authorities, etc.

Does a sworn translator need to work with original documents?

To perform translation and certify it a sworn translator requires an original document. Only in this case will there be a mark in the text that the translation corresponds to the original. This is paramount when you prepare documents for Polish government organization, such as applications for temporary or permanent residence cards (karta czasowego lub stałego pobytu), Polish birth or marriage certificates (umiejscowienie), Pole’s Card (Karta Polaka), Polish citizenship (Wniosek o nadanie obywatelstwa polskiego), or any other official purposes.

Unless a client produces an original document, a sworn translator will add a mark that the translation is based on a copy. A sworn translation may therefore work even with a piece of an old newspaper, but in most cases, a copy-based translation means that it will not have any legal effect and will not be accepted by any government organization.

It is crucial that your first and last names in a sworn translation be written in Roman letters exactly the same way as in your IDs (passport, driver’s license or previous sworn translations). Please be sure to provide this information to a translator before they do the job, and check that all critical data corresponds to the original.

If you have more questions, please send your inquiries to biuro@notabeneby.com or call +48 660 403 263 (please also use the same number to contact us in Telegram, Viber, WhatsApp, Signal, WeChat).

Please send us scans of your documents to our email for quotes and deadlines. We normally take up to two hours to calculate the fee and time we need to do the job and then get back to you with a quote. If you agree, we ask for an advance payment using any one of many available methods. The normal deadline for a regular sworn translation package (two to five standard documents) is two or three business days. Our fee is based on the standard sworn translation page of 1,125 characters including spaces.

Do not hesitate to contact our agency if you need a sworn translator in Warsaw. We have supplied sworn translations in Poland for over 15 years. We never charge more than sworn translators, but we do deliver a more consistent customer experience!

Please use the convenient contact form below.